Board Meeting Minutes - July 14, 2008

July 14, 2008
6:00 PM
500-A Old Lynchburg Rd
Charlottesville, VA

Members Present
Michael Kelley
Joe Szakos, Chair
Angela Hammond, Secretary
Barbara Barrett, Vice-Chair
William Hale
Steven Stern
Neal Walters
Clyde Gouldman
Julie Dickey
Owie Samuels
Carol Johnston
Duane Zobrist

Others Present
Robert Johnson, Executive Director
Caruso Brown, Deputy Executive Director
Jessica Spears, Administrative Assistant
David Moody, Medical Director
Marcia Becker, Rural Services Director
Lynn Shoen, Access and Case Management Director
Martha Maltais, Adult Developmental Services Director
Jane Lewis, Quality Improvement and Standards Director
Linda Hamilton, Adult Clinical Services Director
Ken Moore, Consumer Advocate
Ruthann Robinson
Jeff Sobel
Minakshi Tikoo

Members Absent
Weston Mathews

I. Call to Order
Mr. Szakos called the meeting to order at 6:00 PM.

II. Welcome
Mr. Szakos welcomed everyone to the meeting.

III. Comments from the Public
There were no comments at this time.

IV. Specification of Other Items to be added to the Agenda
A bylaws update will be added along with a short discussion on softball, sub-committee assignments and DMHMRSAS’ name change.

V. Action Committee Quarterly Reports
The board discussed the Action Committee reports for the last quarter.

VI. Approval of the Month #, Year Minutes
Mr. Szakos asked for any corrections to the minutes. On page 38, item XI, Mr. Walters abstained on the motion for the Performance Contract.

On a motion made by Ms. Johnston and seconded by Ms. Hammond, the June 9, 2008 Board Minutes were unanimously approved as corrected.

VII. Executive Director’s Report
See previous month’s packet. Mr. Johnson provided a Power Point Presentation.

VIII. Executive Committee
Mr. Szakos reviewed the minutes with the board.

The Orientation Process was discussed. New board members will meet with Mr. Johnson first for a brief introduction, then with Mr. Brown for a more in depth orientation. After this, all board members are welcome to meet with the Senior Directors for a two-hour session to discuss the Centers of Excellence.

On August 16th from 9am-5pm the Board will have its Retreat here in Room 500-A, hosted by Stefano Siciliano. There will be no Board Meeting in August. During this retreat, a continuation retreat will be scheduled for the fall.

IX. Personnel Committee
A handout of Mr. Johnson’s goals for FY09 were provided. Ms. Hammond asked that the board review the goals. These will be used during Mr. Johnson’s next evaluation period. These goals will be added to the Retreat Agenda for discussion.

X. Finance Committee
Mr. Stern reviewed the committee’s minutes and reports with the board.

XI. Public Policy & Advocacy Committee
The committee did not meet in the last month.

XII. VACSB Update
The VACSB is beginning its work on the 09-10 Budget Priority Request for the Legislators. Ms. Barrett has a copy of last year’s budget priorities if anyone is interested in looking at it. Each board puts forth issues they want looked at or considered. All 40 boards have to agree on this. Ms. Barrett invited anyone that might have any concerns or issues to please let Mr. Johnson or herself know soon. They are meeting on July 28th to begin work.

XIII. Other Business
The board discussed hosting a Region Ten Softball team during the fall season. The board decided to take a staff survey to see if enough staff would be interested in playing. Mr. Johnson can make the final decision on hosting a team.

Mr. Gouldman spoke to Region Ten’s lawyer, Mr. Cox regarding our Bylaws. He will try to have the Bylaws to us by the August Board Retreat. Mr. Szakos will take over communications with Mr. Cox and speak to him about having the Bylaws to us no later than the August Board Retreat.

Mr. Szakos will send out an email requesting from each board member which sub-committee they would like to participate on. Assignments will take place after he has received board member input.

The Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) will be changing its name. They have asked for public response by July 31st and have provided four possible name choices. Other name suggestions are welcomed. Mr. Szakos will send the notice of the name change to all board members.

Mr. Chuck Collins, local Human Rights advocate for Region Ten would like a formal request from the board to host a training on the new regulations. The board would like to ask Mr. Collins to attend a future board meeting and provide a 15-20 minute executive summary training on the new regulations. Mr. Johnson will speak to Mr. Collin’s on the board’s behalf.

XIV. Adjournment
On a motion made at 7:53 PM by Ms. Hammond and seconded by Mr. Zobrist the July 14, 2008 Region Ten Board Meeting was adjourned.