Board Meeting Minutes - July 13, 2009

July 13, 2009
6:00 PM
502-A Old Lynchburg Rd
Charlottesville, VA

Members Present
Angela Hammond, Secretary
Barbara Barrett, Chair
Michael Kelley
William Hale
Clyde Gouldman
Julie Dickey
Weston Mathews, Vice-Chair
Neal Walters
Albert LaFave

Members Absent
Carol Johnston
Christopher Dumler
Steven Stern
Albert LaFave

Others Present
Robert Johnson, Executive Director
Caruso Brown, Deputy Executive Director
Jessica Shaw, Executive Assistant
Kathy Williams, Fiscal Director

I. Call to Order
Ms. Barrett called the meeting to order at 6:00 PM.

II. Welcome
Ms. Barrett welcomed everyone to the meeting and introduced Mr. Aaron Laushway, the new Board Member for Charlottesville. The full Board introduced themselves.

III. Comments from the Public
There were no comments at this time.

IV. Specification of Other Items to be added to the Agenda
The Board will go into Executive Session during both the Board and Inc meetings. The Access and Case Management presentation will take place in September.

V. Approval of the June 8, 2009 Minutes
Ms. Barrett asked for corrections to the minutes. On page 1 the date is needed. On page 3 item 14 should be Mr. Mathews. On page 3 third sentence "the" should replace "out". On page 2 remove the number "5".

On a motion made by Mr. Kelley and seconded by Ms. Hammond, the June 8, 2009 Board Minutes were approved as corrected with two abstentions from Mr. Gouldman and Mr. Laushway.

VI. Executive Director’s Report
See previous month’s packet.

VII. Executive Committee
There will be no Board meeting held in August. The Board will hold a Retreat on Saturday, August 15th from 10:00 am to 3:00 pm. Lunch will be provided. The next Executive Committee meeting will be scheduled after the Retreat.

VIII. Personnel Committee
The next meeting will be held July 29th at 10:30 am. There was no meeting last month.

IX. Public Policy & Advocacy Committee
There was no meeting held last month.

X. Strategic Planning Committee
There was no meeting held last month.

XI. VACSB Update
Priorities have been set by the Public Policy Committee for the VACSB. A copy will be sent to the Board members. This is in draft format and will be voted on by the full body of the VACSB on the 21st.

XII. Finance CommitteeMr. Brown updated the Board that Region Ten was meeting with representatives from Nelson County next Friday to further discuss the Nelson Clinic’s third floor. The committee worked on updating their FY10 calendar, which can be found in the packet.
The committee will meet on February 2nd at 6:00pm to discuss what the committee will be working on.

XIII. Executive Session
Mr. Mathews made a motion that the Board go into closed session in compliance with Virginia Code Section 2.2-3712 for the purpose of discussing a personnel matter. Mr. Hale seconded the motion. The motion was unanimously approved.

XIV. Return from Executive Session
The board returned to the meeting from closed session. Mr. Mathews read the following: The Board hereby certifies as follows: In compliance with Virginia Code 2.2-3712D that to the best of each individual board member’s knowledge, only public business matters lawfully exempted from the open meeting requirements under Virginia Code 2.2-3711 were heard, were discussed or considered in the closed meeting. To the best of each individual board member’s knowledge, only public business matters as identified in the motion by which the closed session was convened were heard, were discussed or considered in the closed meeting. A roll call was taken for each member to certify that this statement is true: Ms. Hammond, yes; Mr. Laushway, yes; Mr. Kelley, yes; Mr. Walters, yes; Ms. Dickey, yes; Mr. Hale, yes; Mr. Gouldman, yes; Ms. Barrett, yes; Mr. Mathews yes.

On a motion made by Mr. Kelley the Board directs the Executive Director to submit to the state the potential reductions of 5, 10 and 15%. The motion was seconded by Mr. Hale and was unanimously approved.

On a motion made by Mr. Kelley the Board directs the Executive Director to proceed with whatever actions are necessary to operate effectively with a 10% reduction of state funding. The motion was seconded by Ms. Hammond and was unanimously approved.

XV. Adjournment
The meeting was adjourned at 7:09 PM.