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Board Meeting Minutes - June 11, 2007
6:05 PM
502 Old Lynchburg Rd
Charlottesville, VA
Members Present
Mike Kelley, Chair
Carol Johnston, Secretary
Neal Walters
Steve Welsh
Joe Szakos, Vice Chair
Myra Anderson
Roxanne White
Barbara Barrett
Steven Stern
Angela Hammond
Kathy Tolton
Members Absent
Pat Morris
Wendi Willis El-Amin, M.D.
William Hale
Others Present
Robert Johnson, Executive Director
Caruso Brown, Administrative Director
Marcia Becker, Director of Access and Quality Assurance
Martha Maltais, Director of Mental Retardation
Neta Davis, Outpatient and Substance Abuse Director
Jessica Spears, Administrative Assistant
Jane Lewis, Human Resources and Training Director
Reed Banks, Director of Mental Health
Ken Moore, Consumer Advocate
Kathy Williams, Director of Purchasing and Operations
Paul Patrick
Randy Jones, Robinson, Farmer and Cox Associates
Anna Szakos
I. Call to Order
Mr. Kelley called the meeting to order at 6:05 PM.
II. Welcome
Mr. Kelley welcomed everyone to the meeting.
III. Comments from Public
Mr. Patrick thanked Mr. Banks and Mr. Moore for their help during Mental Health Month.
1. Specification of Other Items to be added to the Agenda
There were no items to be added at this time.
2. Approval of May 14, 2007 Board Meeting Minutes
Mr. Kelley asked for approval of the May 14, 2007 Board Meeting Minutes. There is a correction under item VI third paragraph imminent is misspelled. Section VII the word plain should be plan. Section VIII Mike should be Mr. Kelley. Section IX should read “met with Mary Miller”. Section XII, third line should read, “share with the VACSB”.
On a motion made by Ms. Johnston and seconded by Mr. Stern, the May 14, 2007 minutes were unanimously approved as corrected.
3. A Special Thanks
Mr. Johnson, along with the Division Directors of Region Ten, honored Caruso Brown in appreciation for all of his hard work and dedication during his time as Interim Executive Director. A dedication tray along with other gifts of humor were given as tokens of everyone’s appreciation.
4. Eligible Deferred Compensation Plan Resolution
Ms. Lewis read the Resolution for the Mutual of America Compensation Plan for Board Members.
On a Motion made by Mr. Szakos and seconded by Ms. Barrett the Mutual of America Eligible Deferred Compensation Plan was unanimously approved on June 11, 2007.
5. Audit Report
Ms. White spoke briefly regarding the Audit Report. She indicated that the Finance Committee had met twice to discuss the Audit Report and address several key areas.
· Staffing
· Technology
· Preparing Management Comments
· FY06 should be done for FY07 (end of June)
Randy Jones from Robinson, Farmer and Cox Associates discussed areas of the audit that should be looked at and improved upon.
6. Nominations for Board Seats
The Nominating Committee headed by Ms. Hammond provided the following nominations for Board Seats; Mr. Kelley for Chair, Mr. Szakos for Vice Chair and Ms. Tolton for Secretary.
On a Motion made by Ms. Hammond and seconded by Ms. Johnston the Nominated Board Seats were unanimously approved on May 14, 2007.
X. Executive Director’s Report
Mr. Johnson indicated that he had recently traveled to all of the county offices to introduce himself and speak to some of the employees, while taking a look at their offices. He complimented the staff in the counties. He stated that county office space was tight and that Region Ten should consider partnering with places such as the Health Department, DSS and DRS for 'One Stop Shopping” multi-plexes since we generally serve the same consumers.
Mr. Johnson went on to state that a series of introductory parties planned by Mary Miller were beginning. The Public Education and Development Committee invited Ms. Miller to help introduce Mr. Johnson to the public. He also indicated that the committee was currently discussing policies and fund raising and looking at ways to get Region Ten’s story out into the public.
He indicated that he would be meeting regularly with Mr. Patrick to discuss consumers and their needs. Mr. Johnson indicated that these discussions were closing a loop that had never been closed before.
Mr. Johnson further stated that the Office of the Inspector General was conducting surveys. There is a concern for how many Emergency Services employees are going to the hearings, which is a low percentage throughout the state due to staff shortages. The General Assembly may require more participation.
The Retreat is set for July 25-27. The Management Team will be discussing the Retreat and attendance. Representatives will be brought in from the Board, Management Team, mid-level managers, clinical staff, and consumers. There will be consultants working with the Region Ten Retreat members. Mr. Johnson also indicated that there would also be a Board Retreat in August for the Board Members to attend.
XI. Executive Committee
Ms. Barrett asked that the minutes of the Executive Committee be changed to reflect that she was not in attendance during that last meeting.
The committee discussed Mr. Johnson’s evaluation process. Mr. Kelley indicated that the next Executive Committee Meeting would be held on June 26th.
XII. Public Policy & Legislative Affairs Committee
Mr. Szakos indicated that the committee would be inviting Directors to meet with them to discuss possible legislative needs and concerns. In the fall they would invite members from other organizations outside of Region Ten to come and speak to them. He also indicated that later in the fall the committee would like to invite Mary Ann Bergeron to come and provide training.
XIII. Public Education and Development
Ms. Hammond stated that the committee had met with Mr. Johnson to discuss Region Ten’s mission, history, and the background of the community. The committee discussed fundraising and publicity to which Mr. Johnson suggested an office or position to handle this area. This suggestion will be brought up during the Retreat.
XIV. Finance Committee
Mr. Brown indicated the FY08 Budget packet provided with the mailing. The committee helped figure out different ways to view financial data rather than previous ways. A list of meaningful program names will be created and compared from one period to the next. He stated that the third page indicates the FY08 expenses. Several items need to be watched during the fiscal year for FY08 such as Health Insurance and ESS expansion, transformation of new programs. The committee will create a performance contract.
It was suggested that the committee look at the localities and determine what they were looking for, then partner up to make it happen. Begin looking at Budget FY09 in the 1st Quarter and make this a “needs” budget.
Ms. White stated that the committee did recommend the budget.
On a Motion made, the FY08 Region Ten Budget was unanimously approved.
XV. VACSB Update
Ms. Barrett stated that the VACSB has a subcommittee working from the Public Policy Committee that is focusing on priorities for the legislative agenda. She indicated VA Tech issue would be putting a spotlight on Mental Health issues and that the VACSB recommended proposing a dedicated funding stream to Mental Health services, which would be funding like education is funded.
Ms. Barrett indicated that some of the legislative issues that they are going to be dealing with have come from solicitations from VACSB council and other boards about what they thought needed to be considered. Some of the areas are Emergency Services, Crisis Stabilization, Case Management, Housing, and all of these plug in to Peer Support. These issues will be presented at the October VACSB Conference.
XVI. Other Business
Mr. Kelley stated he would be calling the board members regarding the attendance policy.
XVII. Adjournment
On a Motion made at 7:55 PM the June 11, 2007 Region Ten Board Meeting was adjourned and the Board moved into the Region Ten, Inc. Meeting.
REGION TEN COMMUNITY SERVICES BOARD, Inc.
Meeting Minutes
June 11, 2007
7:55 PM
502 Old Lynchburg Rd
Charlottesville, VA
Members Present
Mike Kelley, Chair
Carol Johnston, Secretary
Kathy Tolton
Steve Welsh
Joe Szakos, Vice Chair
Myra Anderson
Roxanne White
Barbara Barrett
Angela Hammond
Members Absent
Pat Morris
Wendi Willis El-Amin, M.D.
William Hale
Steven Stern
Neal Walters
Others Present
Robert Johnson, Executive Director
Caruso Brown, Administrative Director
Marcia Becker, Director of Access and Quality Assurance
Martha Maltais, Director of Mental Retardation
Jessica Spears, Administrative Assistant
Jane Lewis, Human Resources and Training Director
Reed Banks, Director of Mental Health
Kathy Williams, Director of Purchasing and Operations
Paul Patrick
Randy Jones, Robinson, Farmer and Cox Associates
Anna Szakos
I. Call to Order
Mr. Kelley called the meeting to order at 7:55 PM.
II. Approval of May 14, 2007 Region Ten, Inc. Minutes
Mr. Kelley asked for approval of the May14, 2007 Meeting minutes.
On a motion made by Ms. Barrett and seconded by Ms. Tolton, the May 14, 2007 minutes were unanimously approved.
III. Other topics
Mr. Brown indicated that there would be a Nelson Meeting with the Nelson County group on Wednesday to discuss updates to the project.
IV. Adjournment
A Motion was made to adjourn the June 11, 2007 Region Ten Community Services Board, Inc Meeting at 7:58 PM with unanimous approval.
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