Board Meeting Minutes - June 8, 2009

June 8, 2009
6:00 PM
502-A Old Lynchburg Rd
Charlottesville, VA

Members Present
Joe Szakos, Chair
Angela Hammond, Secretary
Barbara Barrett, Vice-Chair
Michael Kelley
William Hale
Steven Stern
Weston Mathews
Neal Walters
Christopher Dumler
Albert LaFave, Jr.

Members Absent
Julie Dickey
Clyde Gouldman

Others Present
Robert Johnson, Executive Director
Jessica Shaw, Executive Assistant
Jane Lewis, Senior Director of Quality Improvements and Standards
Martha Maltais, Senior Director of Adult Developmental Services
Lisa Potts, Adult Developmental Services
Lisa Hearl, Adult Developmental Services

I. Call to Order
Mr. Szakos called the meeting to order at 6:01 PM.

II. Welcome
Mr. Szakos welcomed everyone to the meeting.

III. Comments from the Public
There were no comments at this time.

IV. Honoring Mr. Joe Szakos
Mr. Brown and Ms. Barrett recognized Mr. Szako’s time and dedication to Region Ten through the years and his retirement from the Board of Directors. Mr. Szakos took time to honor five Board Members for their longevity and dedication; Ms. Barrett, Ms. Hammond, Mr. Kelley, Mr. Stern and Ms. Johnston.

V. Specification of Other Items to be added to the Agenda
There were no new items at this time.

VI. Adult Developmental Residential Services Presentation
Ms. Hearl and Ms. Potts provided a Power Point presentation on the different services that are offered through Adult Developmental Residential Services and also showed the different locations. Ms. Maltais will be sending a link to Board Members about the JLARC study of Autism that was just released.

VII. Approval of the May 11, 2009 Minutes
Mr. Szakos asked for corrections to the minutes. On Page three under VACSB the number and word "had" should be separated by a space.

On a motion made by Mr. Stern and seconded by Ms. Barrett, the May 11, 2009 Board Minutes were approved with abstentions from Ms. Hammond and Mr. LaFave.

VIII. Executive Director’s Report
See previous month’s packet. The Board would like to receive the results of the following surveys; Staff climate, Stakeholder and Workforce surveys.

IX. Executive Committee
Mr. Brown reviewed the Performance Contract with the Board and noted that no one attended the public hearing on the Performance Contract that was held prior to the board meeting.

On a motion made by Mr. Stern and seconded by Ms. Barrett the FY10 Performance Contract was unanimously approved.

The board chair handed out a current work list to members reminding them of outstanding issues.

X. Personnel Committee
Ms. Hammond summarized the committee minutes. The deadline to send the Executive Director Evaluations back to Ms. Lewis is June 15. The information will be compiled by June 30. The renewal contract and further negotiations will be discussed prior to the September Board Meeting.

The next committee meeting will be July 15.

XI. Finance Committee
The committee addressed the BB&T funding proposal for the $600,000 for the Nelson County property. The committee felt there was sufficient enough information to advise staff to continue their deliberations with BB&T. A recent update; Region Ten has had communications with attorney Jim Cox, who has spoken with Mr. Ackers of BB&T. There was a question that since the original funding for Nelson was bond funding, would this funding have to be bond funding as well. Our bond council does not believe it needs to be and will be speaking with Mr. Cox and Mr. Ackers to move this along to have a closing date of the end of June.

Presented the Profit and Loss reports of March and April, which outlines the details of that in the report you received. There are two months remaining in the fiscal year. We are pretty much on mark, though a little behind. At the last report we were about $300,000 out.

Kathy Williams has been named the new Fiscal Director.

XII. Public Policy & Advocacy Committee
Ms. Barrett indicated that the committee is still pursuing the summit idea. This will likely take place in 2010. There will be focus groups in each locality.

The next committee meeting will be scheduled at a later date.

XIII. Strategic Planning Committee
At the one day Retreat several Board Members met with the Leadership Team to create an agency work plan (page 17). Ms. Lewis and Ms. Rifkin did a lot of good work for this retreat. Ms. Lewis reviewed the retreat with the Board.

On a motion made by Mr. Kelley and seconded by Ms. Johnston the FY10 Agency Work Plan was accepted as presented and was unanimously approved.

The Leadership Team will decide who will work on each action and present this to the Strategic Planning Committee by the end of June. Once reviewed, the committee will present this to the Board.

XIV. Nomination Committee
Mr. Hale asked for further nominations. There were none at this time.

On a motion made by Mr. Kelley and seconded by Mr. LaFave the Board accepts the nominations of; Ms. Barrett for Chair, Mr. Mathews for Vice-Chair, and Ms. Hammond for Secretary. The motion was unanimously approved.

XV. VACSB Update
Ms. Barrett reminded Board Members that there is a conference at the Doubletree in Charlottesville in October.

XVI. Other Business
There was no other business at this time.

XIII. Adjournment
The meeting was adjourned at 8:12 PM.