Board Meeting Minutes - May 12, 2008

May 12, 2008
6:00 PM
502 Old Lynchburg Rd
Charlottesville, VA

Members Present
Michael Kelley, Chair
Joe Szakos, Vice-Chair
Angela Hammond, Secretary
Barbara Barrett
Roxanne White
William Hale
Steven Stern
Neal Walters
Clyde Gouldman
Julie Dickey
Owie Samuels
Carol Johnston
Weston Matthews

Others Present
Robert Johnson, Executive Director
Jessica Spears, Administrative Assistant
David Moody, Medical Director
Marcia Becker, Rural Services Director
Martha Maltais, Adult Developmental Services Director
Jane Lewis, Quality Improvement and Standards Director
Linda Hamilton, Adult Clinical Services Director
Ken Moore, Consumer Advocate
Reed Banks, Adult Rehabilitative Services Director
Jeff Sobel
Ruthann Robinson
Dwight McCall

I. Call to Order
Mr. Kelley called the meeting to order at 6:05 PM.

II. Welcome
Mr. Kelley welcomed everyone to the meeting. He then introduced new Nelson County Representative, Weston Matthews to the Board.

III. Comments from the Public
There were no comments at this time.

IV. Specification of Other Items to be added to the Agenda Mr. Stern will do an update presentation on Mental Health Issues. Mr. Gouldman will provide an update on the Bylaws. Ms. Barrett will provide an update on Human Rights.

V. Approval of the Month #, Year Minutes
Mr. Kelley asked for approval of the April 14, 2008 Board Minutes.

On a motion made by Ms. Hammond and seconded by Ms. Barrett, the April 14, 2008 Board Minutes were unanimously approved.

VI. Program Presentation
Dwight McCall presented on Child and Adolescent Outpatient Services.

VII. Executive Director’s Report
See previous month’s packet.

VIII. Executive Committee
Mr. Kelley announced the nominations for the new Board Officers. Mr. Szakos for Chair, Mr. Stern for Vice Chair and Ms. Hammond for Secretary. Other nominations will be announced during the June Board Meeting. During that same meeting the vote will occur.

At the committee meeting the members discussed board orientations. Ms. Lewis is currently working on creating a new and updated orientation manual. Ms. Spears will set up a new series of two-hour sessions with the Senior Directors as well as site tours. The committee also suggested having board mentors for new members.

IX. Personnel Committee
The committee discussed Mr. Johnson’s goals for next year with an emphasis on consumer services. They decided to take five goals and create goals under those with the focus on consumer services. He will bring this new set of goals to the next meeting.

X. Finance Committee
The minutes were not included in the board packet. The committee reviewed the 3rd Quarter Budget Financial Report, which was not included in the packet. It shows that we are on target with expenditures, less on the revenues. Mr. Brown is tracking this to make sure it’s really Medicaid revenues in the reimbursement cycle. Ms. White will have Mr. Brown send the report out to board members.

The committee also discussed getting a capital plan into place to which Region Ten has hired Davenport and Company as our financial advisors. This plan should be finalized by September. The members have also worked on financial outcomes. Mr. Brown brings the committee the numbers and continues to do research, so this is in process right now.

Next month the revised budget will be brought to the board for adoption. There was a slight increase in VRS rates and a decrease in health insurance costs and the 3% salary increase is to be continued.

The last item discussed was the allocation formula for the localities which the committee will defer to the Executive Committee for review before the budget cycle. They would like suggestions brought back to the committee.

XI. Public Policy & Advocacy Committee
The committee’s minutes were passed out but no action is required at this time.

XII. VACSB Update
The conference was held last week in VA Beach. Ms. Barrett noted that a lot of our staff were there. Dr. Moody and Mr. Johnson presented during the conference along with Chuck Hall and Dr. Gill from Hampton/Newport News CSB on Executive Directors and Medical Directors relationships and how they can help the CSBs.

XIII. Other Business
Mr. Stern presented a power point on the prevalence of Mental Health issues throughout the Region Ten area. He is still gathering information and getting estimates.

Mr. Gouldman provided an update on the Bylaws. He has spoken with Mr. Cox, Region Ten’s lawyer, who has reviewed both sets of bylaws. The original purpose of creating Inc. was to hold property. Our auditors and Mr. Cox suggest using Board for fundraising instead of Inc. Ms. Johnston said that the CACF will not hold money for the Board, but will hold it for Inc., as it is a 501c3 (non-profit). Mr. Johnson and Mr. Gouldman will follow up with this issue for clarification and will also involve the board attorney.

Ms. Barrett noted that there is a staff training on Human Rights Regulations coming up on June 4th from 10am-12pm. She suggested that Board Members should have the new regulations books as well as training.

XIV. Adjournment
On a motion made at 8:13 PM by Ms. Johnston and seconded by Mr. Walters the May 12, 2008 Region Ten Board Meeting was adjourned and the Board moved into the Region Ten, Inc. Meeting.