Board Meeting Minutes - May 11, 2009

May 11, 2009
6:00 PM
502-A Old Lynchburg Rd
Charlottesville, VA

Members Present
Barbara Barrett, Vice-Chair
Michael Kelley
William Hale
Steven Stern
Clyde Gouldman
Julie Dickey
Carol Johnston
Weston Mathews
Neal Walters
Christopher Dumler

Others Present
Robert Johnson, Executive Director
Caruso Brown, Deputy Executive Director
Jessica Shaw, Executive Assistant
Jane Lewis, Senior Director of Quality Improvement and Standards
Missy Rand-Barker, Training Director
David Schullery, I.T. Director

Members Absent
Joe Szakos, Chair
Angela Hammond, Secretary
Albert LaFave

1. Call to Order
   Ms. Barrett called the meeting to order at 6:00 PM.
2. Welcome
   Ms. Barrett welcomed everyone to the meeting. Mr. Christopher Dumler, the new representative from Albemarle, was introduced. Everyone present introduced themselves.
3. Comments from the Public
   There were no comments from the public at this time. Mr. Gouldman read the terms of the draft loan with BB&T Bank.
   
   On a motion made by Mr. Stern and seconded by Mr. Hale the Board gives the Finance Committee final approval of the loan documents with BB&T. The motion was unanimously approved.
4. Specification of Other Items to be added to the Agenda
   There were no new items at this time.
5. Training Presentation
   Ms. Lewis and Ms. Rand- Barker presented on the Training Department and the new Trilogy e-learning system. Ms. Rand Barker also discussed co-trainings with other CSBs and similar agencies as well as the grant the department had received.
6. Legal RFP for Services
   Mr. Brown summarized the process Region Ten has taken with the RFP submissions. Seven responses were received and will be reviewed by the ad hoc committee created by Mr. Brown, Mr. Johnson, Mr. Gouldman, Mr. LaFave, and Mr. Walters who will be replaced by Mr. Dumler due to potential conflict of interest. The committee will evaluate each submission and meet as a group to discuss their options. This process should be completed within the next 30 days.
7. Approval of the April 13, 2009 Minutes
   Ms. Barrett asked for corrections to the minutes. On page one, delete “upon” and on page two under VACSB, add Professional Training Conference.
   
   On a motion made by Mr. Stern and seconded by Ms. Johnston, the April 13, 2009 Board Minutes were approved with two abstentions from Mr. Walters and Mr. Mathews.
8. Executive Director's Report
   See previous month's packet.
9. Executive Committee
   There was no meeting last month.
10. Personnel Committee
    Mr. Kelley summarized the committee's minutes. The committee has met with Mr. Johnson about his annual work plan. An evaluation form will be coming out to staff and board members soon.
11. Finance Committee
    Mr. Brown summarized the FY10 Budget and the creation plan for a reserve. The reserve will begin to be built starting in FY11. He noted that currently frozen positions will remain frozen. Dr. Moody will begin offering more direct care with the Wellness Recovery Center and handle less administrative duties. Ms. Lewis summarized the new health benefits packages and the costs. Mr. Schullery summarized the new proposed network by Direct Point.
    
    A motion was brought forth by the Finance Committee to approve the FY10 Budget as presented. The motion was unanimously approved.
    
    A motion was brought forth by the Finance Committee to recommend the Reserve Development Plan be approved. The motion was unanimously approved.
    
    Mr. Brown requested information from each board member for the Performance Contract Board Characteristics Poll. The information is anonymous but required to complete the Performance Contract.
12. Public Policy & Advocacy Committee
    The next meeting will be Wednesday, May 14 at 6:00 PM.
13. Strategic Planning Committee
    There was no meeting last month.
14. Nomination Committee
    The committee would like to nominate the following individuals; Ms. Barrett for Chair, Mr. Mathews for Vice-Chair and Ms. Hammond for Secretary. The elections will be held at the June meeting. Further nominations can be made at that time.
15. VACSB Update
    Ms. Barrett indicated that the VACSB Professional Training Conference held May 4 and 5 had been a very informative conference. She urged Board members to try and attend the VACSB Conferences if they can because they are very educational in content and it is a great opportunity to learn more about other CSBs and the work that is being done around the state. The next VACSB Conference will be held at the Doubletree Hotel here in Charlottesville in October.
16. Other Business
    There was no other business at this time.
17. Adjournment
    The meeting was adjourned at 8:45 PM.