Board Meeting Minutes - February 9, 2009

Febrary 9, 2009
5:00 PM
502-A Old Lynchburg Rd
Charlottesville, VA

Members Present
Joe Szakos, Chair
Angela Hammond, Secretary
Barbara Barrett, Vice-Chair
Michael Kelley
William Hale
Steven Stern
Clyde Gouldman
Julie Dickey
Carol Johnston
Weston Mathews

Members Absent
Neal Walters
Albert LaFave

Others Present
Robert Johnson, Executive Director
Caruso Brown, Deputy Executive Director
Jessica Shaw, Executive Assistant
Charlie Harris
Stefano Siciliano

I. Call to Order
Mr. Szakos called the meeting to order at 5:38 PM.

II. Welcome
Mr. Szakos welcomed everyone to the meeting.

III. Comments from the Public
There were no comments at this time.

IV. Specification of Other Items to be added to the Agenda
There were no new items at this time.

V. Approval of the January 12, 2009 Minutes
Mr. Szakos asked for corrections to the minutes. On page 3, Committee Assignments, for Public Policy and Advocacy, change Ms. Hammond to Ms. Barrett. On page 3, Item 14, “council” should be “counsel”. On page 4, the first sentence should have the word three spelled out and a space is needed between three and board.

On a motion made by Mr. Hale and seconded by Mr. Stern, the January 12, 2009 Board Minutes were unanimously approved as corrected.

VI. Executive Director’s Contract
Ms. Hammond noted that the only changes from last year’s contract were the dates. The remainder of the contract is the same. The suggestion was made to change section 8 so that it reads: “The Board shall review and evaluate the performance of the Executive Director at least once during the initial term and each renewal term of this agreement.”

The Personnel Committee recommends accepting the Executive Director’s Contract. The contract was unanimously approved as amended.

VII. Executive Director’s Report
See previous month’s packet.

VIII. Executive Committee
Mr. Szakos and Ms. Barrett spoke with the applicants for the Albemarle Representative vacancy for the Region Ten Board. Mr. Hale offered to assist with speaking to Fluvanna Representative applicants.

The Executive Committee Minutes will be amended to reflect clarifying information. The first bullet is misleading. It should state that at the beginning of FY08 we had a $400,000 surplus. Beginning of FY08 we had a fund balance of $400,000.  Medicaid forecast were too high resulting in a current deficit of $700,000 for FY08.  We then discovered a reporting error primarily due to spend down which resulted in an overall shortfall for FY 08 of $1.4 million.  Considering the beginning FY08 positive fund balance of $400,000, and the FY08 deficit of a -$1.4M, at the end of FY08 the fund balance was a net -$1,000,000.

IX. Personnel Committee
Ms. Hammond provided a summary of the meeting minutes. The second bulleted item is incorrect. The 30% mentioned was an example, not a factual percentage change. A study is currently under way to find the exact amount. Another correction was the $20,000 a "day" should be a "month".

X. Public Policy & Advocacy Committee
The committee held a brainstorming session. Discussed during the meeting was the possibility of hosting a public forum in December. Mr. Johnson and Mr. LaFave offered their forum experiences during the committee meeting.

Anne Mallek will be visiting several Region Ten sites one day next week.

XI. Other Business
The Audit Report will be presented at the March Board Meeting. The March Board Meeting will begin at 5:30 PM.

A PCE Presentation will be held at the April Board Meeting.

XII. Finance Committee
Mr. Brown presented two Power-Point presentations. A list of indicators will be created by Mr. Brown and presented to the Finance Committee. These will be brought to the Board for feedback within 90 days.

The suggestion was made to provide staff with guidelines; to find a way to get rid of the $1.6 million deficit, figure out how to make the FY10 budget balance, and to build a reserve over the next three to five years. These suggestions will be discussed by the Finance Committee and brought to the board as a recommendation.

XIII. Adjournment
The meeting was adjourned at 8:47 PM.